Members

Present: Will, John, Bob, Robert and Rob.

Opening Remarks
Late start. Apologies from Mala and Steve.

Members Restroom (Upstairs)
Insurance covers residential and domestic use only — no public access. Rob secured a good deal on the policy. Several possible uses were suggested: office and valuable storage; overnight accommodation for guest speakers; or a second auditorium to double capacity. It was agreed to consider the options further and revisit the topic at the next meeting.

Building Maintenance
Rob circulated a suggested maintenance schedule with estimated costs. Items identified: guttering vegetation needs clearing; Flat 3 roof is worn (currently patched with a temporary fix); missing roof tiles; three windows need attention (two can be repaired). Rob will apply for a planning application for a material change to the Flat 1 window — to be discussed at the next meeting. Rob was authorised (unanimous vote) to proceed with guttering, downpipes, window repair, flat roof and missing tiles as soon as possible. Payment to be made when the treasurer confirms sufficient funds are available (unanimous vote). Estimated total cost in the region of £6,000.

Main Meeting Room
Agreed to invite members to discuss redecorating and volunteering. Will to raise the topic at the next Sunday Talk (19th April).

Basement Future Use
Members to consider ideas for the basement. Rob to investigate a change of use (residential). To be followed up at the next session.

Library
Duplicate books identified. Robert is happy to donate surplus copies to Oxfam.

Other Areas of Business
Will to present the new website to members at the next Sunday Talk (19th April). Will Westaway and John Dixon each received a key for the Lodge. John will advise on a possible future talk (Bacon 400 — 14th June). A cleaner will attend fortnightly from now on, every Wednesday. New pamphlet to be reprinted with the correct email address (Robert). Bed upstairs to be removed as soon as possible (Rob). New laptop discussion postponed until the next session. Will and John to investigate free versions of Zoom. Three key boxes on the wall to be sorted (Rob).

Next Meeting
Aim for June, after a Sunday Talk — John to advise closer to the time.